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If you are a student, faculty or staff at the University of Southern California (USC), you might need to travel for university-related purposes such as attending conferences or conducting research. In such cases, you need to manage your expenses and get reimbursed for the same. To make the process easier and more efficient, USC has a Travel and Expense Portal that allows you to manage your travel and expenses online.
What is the USC Travel and Expense Portal?
The USC Travel and Expense Portal is an online tool that allows you to manage your travel and expenses related to university business. It is a one-stop-shop for all your travel and expense management needs, from booking travel arrangements to submitting expense reports and getting reimbursed.
How to Access the USC Travel and Expense Portal?
To access the USC Travel and Expense Portal, you need to have a USC NetID and password. Once you have the login credentials, you can log in to the portal through the USC Single Sign-On page. If you are a new user, you need to complete the registration process and set up your profile before you can start using the portal.
What Can You Do with the USC Travel and Expense Portal?
The USC Travel and Expense Portal allows you to perform the following functions:
| Function | Description |
|---|---|
| Book Travel | You can book airfare, hotel accommodation, rental car, and other travel-related expenses through the portal. |
| Create Expense Reports | You can create expense reports and upload receipts and supporting documents directly to the portal. |
| Submit for Approval | You can submit your expense reports for approval to your supervisor or the authorized approver. |
| Track Status | You can track the status of your expense report, from submission to reimbursement. |
| Get Reimbursed | You can receive your reimbursement through direct deposit or check. |
How to Use the USC Travel and Expense Portal?
Using the USC Travel and Expense Portal is easy and straightforward. Here are the steps you need to follow:
- Log in to the portal with your USC NetID and password.
- Select the type of travel or expense report you need to create.
- Fill in the required information, including the purpose of the travel, dates of travel, and expenses incurred.
- Upload receipts and supporting documents.
- Submit your expense report for approval.
- Track the status of your expense report.
- Get reimbursed for your approved expenses.
FAQs
Q: Who can use the USC Travel and Expense Portal?
A: The USC Travel and Expense Portal is available to all students, faculty, and staff at USC who need to travel or incur expenses for university-related purposes.
Q: What types of expenses can be reimbursed through the USC Travel and Expense Portal?
A: Any expenses that are incurred for university-related purposes, such as travel expenses, meals, lodging, transportation, and other related expenses, can be reimbursed through the portal.
Q: Can I book my own travel arrangements outside the USC Travel and Expense Portal?
A: No, you are required to book your travel arrangements through the USC Travel and Expense Portal to ensure compliance with university policies and regulations.
Q: How long does it take to get reimbursed for my expenses?
A: The turnaround time for getting reimbursed depends on various factors, such as the completeness of your expense report, the level of approval required, and the mode of reimbursement chosen. However, you can track the status of your expense report through the portal and get an estimate of the timeline.
Conclusion
The USC Travel and Expense Portal is an essential tool for anyone who needs to travel or incur expenses for university-related purposes. By using the portal, you can streamline your travel and expense management process, save time and effort, and ensure compliance with university policies and regulations. If you have any questions or need assistance with using the portal, you can contact the USC Travel team for support.